Easy Data Access's Docsvault Small Business Edition can help
consultants, lawyers, and other service businesses cut down on messy paper
files. This inexpensive client-server software provides useful tagging and
search features for managing and tracking electronic documents and digitized
files, but it has no built-in optical character recognition.
You can
import any electronic document from any networked disk connected to the
Docsvault server. On client computers Docsvault adds a menu to several
Microsoft Office applications, including Word, Excel, and Outlook (Office XP,
2003, or 2007 required), to help you save documents to Docsvault. In addition,
you can scan paper documents and add them to the Docsvault database as Adobe
PDF files. Docsvault lacks OCR software for creating searchable text, however.
Docsvault's Explorer view lets you tag documents for sorting in
electronic filing cabinets, which you identify using custom-created or default
labels such as marketing or administration. (The tags
simply identify documents in the software interface.)
Docsvault allows
you to save and track versions of documents: Users can check files in and out
to prevent multiple people from making simultaneous changes. The Task
Management feature helps you manage workflow--for example, by routing a draft
document to your supervisor for review and approval.
Docsvault SB would
make a good entry-level document manager for small businesses needing to
quickly file and find documents, and it is inexpensive compared with
competitors such as DocuXplorer 4 Small Business.
Richard Morochove