How To Write a Business Email Rockford IL

The advent of the Internet has made business communications easier and more efficient. It also has bombarded the average email box with dozens, if not hundreds, of daily email messages concerning everything from dating services to free coffee. How do you get your business message noticed in this mountain of electronic mail? A business email needs to contain the standard components of a business letter: a greeting, body, and closing. Business emails, however, also have special requirements. Consider the following:

1. Be Professional. Just because you are writing an electronic message rather than a typewritten letter doesn't mean that your communication shouldn't be just as professional. Resist the urge to be overly casual. If you don't know your correspondent, address them as Mr. or Ms. (or Dr.). Use the same language that you would use in a standard business letter. Avoid slang or casually constructed sentences.
   
2. Be Concise. Remember that your reader likely has dozens of other messages to read and other tasks competing for his attention. Don't go on and on. Most points can be covered in three to five paragraphs. If your reader groans at the length of your message when he opens it, he's more likely to delete it unread.
   
3. Always Use the Subject Line. The proliferation of spam and computer viruses sent via email has made businesses cautious about opening emails from people they don't know. Tell your reader why you are writing in the subject line of the email. That way he's less likely to mistake your message for spam. A suitable subject line need only be a few words; too many words will get truncated when the line appears in your recipient's email box. Examples of good subject lines include:
   
   
   • Subject: Interview Request...

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Author: Sandy Mitchell