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Paper-based Invoices Maryland

So paper-based invoices have your company confused and unorganized? The following article tells how to manage paper-based invoices and bill in small business companies.

Local Companies

Continental Technologies, Inc.
1-800-606-6060
10540 York Road
Hunt Valley, MD

Authorized Printer Repairs By CCP
410-247-7000
4367 Hollins Ferry Rd Suite 2B
Baltimore, MD

Hudson Computer Solutions Inc
410-752-1110
1523 Beason St
Baltimore, MD

PQS-Industries Inc.
410-374-8242
18621 Brick Store Rd.
Hampstead, MD

Enso Technologies, Inc
301-972-6965
One Research Court
Rockville, MD

Choice Technologies, Inc.
410 527-0072
113 Lakefront Drive
Hunt Valley, MD

NetVigour, Inc.
410.878.7150 x216
108 Bower Lane
Forest Hill, MD

JBS
301-474-3946
7715 Ora Court
Greenbelt, MD

Raven Technologies LLC
888-958-3247
10332 Malcolm Cir
Cockeysville, MD

Inovagent
301-842-4668
680 Ivy League Ln
Rockville, MD

Both big or small business must always deal with accounts processing to handle their invoices and bill payments. As this processes deals with cash flow of the company it must be managed properly with full concentration. In this millennium there are modern equipments like online bill payment, electronic invoicing, and P-card are available that remove the paper based processing from the accounting department. But the fact is these technologies may reduce the paper documents but cannot remove it. According to Aberdeen Group research report research report 80% of invoices come in paper format which increases as the company goes smaller and smaller

Utility of Account Data capture Software

Several companies like Kofax , ReadSoft , AnyDoc and Abbyy manufactures data capture solutions specifically developed to convert all the paper based documents into data to sent to the accounting or ERP systems. Large corporations have seen its utility which has increased efficiency of their accounting departments and achieved significant productivity gain in processing their accounts payable and accounts receivable data. Small business cannot afford the cost of the software. Most of the small companies use software just to scan their paper based accounting documents and manually enter the accounting data into their accounting or ERP system.

Reason for not using Account Data capture software

Beside the cost of the sophisticated software other utilities are

Thus it becomes unbearable for small company to buy this software. Moreover your accounting or ERP system must have a compatible interface with the software otherwise it may not run. Sometimes the software couldn't identify the scanned hand made documents for which sometimes your have to work manually. Software vendors embraced OCR and ICR technologies into their product to capture the account data accurately from the scanned images, they're still long way to go to remove the manual process. So still a long way to go to remove manual work.

Thus big companies using an account data capture solution can affordable it and they can justify the cost of managing it. But for small companies it is not an affordable solution and their in-house manual process is not cost-effective and efficient.

So what is the way ouy from here?

Outsourcing to different offshore vendors help a lot to get account processing documents converted to your account or ERP systemThey can use their existing infrastructure to send the data to offshore location securely through Internet to be processed by the offshore vendor. For more details on how the process works read Cybelink Secure BPO They don’t have to change their unique way of management of accounts department

Only change is instead of small business personnel offshore vendor is responsible for converting all the account data from the scanned images to the accounting software or ERP system.

After receiving the scanned images, following are the typical tasks performed by the offshore vendor.

Once they receive the finished files from the offshore vendor, they can import it into their accounting or ERP systems for verification and further processing it.

Small businesses can achieve several benefits from using offshoring accounts payable and accounts receivable services; cost of processing their paper documents will decrease by 50% to 60%. The cost saving does not come free, small businesses needs to overcome issues like offshore security and offshore outsourcing cultural issues. But by carefully managing their offshore vendors small businesses can gain the cost reduction and operational efficiency in their accounts payable and account receivable operations.

About the Author:

Mani Malarvannan is cofounder of Cybelink, a company specializes in small business financial and accounting outsourcing like Bookkeeping, Tax, Accounts Payable, Accounts Receivable, etc. For more info visit http://www.cybelink.com

Article Source:

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Featured Local Company

Continental Technologies, Inc.

1-800-606-6060
10540 York Road
Hunt Valley, MD
http://www.ctistaffing.com

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