Paper-based Invoices Westerville OH

So paper-based invoices have your company confused and unorganized? The following article tells how to manage paper-based invoices and bill in small business companies.

Local Companies

Revolution Software
614.212.1113
137 Commerce Park Dr.
Westervile, OH
Blair IT
614-898-9925
871 Eastwind Dr
Westerville, OH
Quality PC
614-431-1248
6589 Huntley Rd
Columbus, OH
ComputerPoint
614-863-3350
971 Claycraft Rd
Columbus, OH
Laptop Guy
614-328-0368
980 A Claycraft Rd
Columbus, OH
PC Repair On Call
614-432-2255
4061 Forest Edge Dr
Columbus, OH
Quality Computer Services
614-799-2700
614-799-2700
Columbus, OH
Quality Computer Service
614-799-2700
2729 Sawbury Blvd
Columbus, OH
American Business Solutions Inc.
412-685-496
8850 Whitney Drive
Columbus, OH
Alternative Business Systems, LLC
614 447-0060 ext 201
4216 Indianola Avenue
Columbus, OH

Both big or small business must always deal with accounts processing to handle their invoices and bill payments. As this processes deals with cash flow of the company it must be managed properly with full concentration. In this millennium there are modern equipments like online bill payment, electronic invoicing, and P-card are available that remove the paper based processing from the accounting department. But the fact is these technologies may reduce the paper documents but cannot remove it. According to Aberdeen Group research report research report 80% of invoices come in paper format which increases as the company goes smaller and smaller

Utility of Account Data capture Software

Several companies like Kofax , ReadSoft , AnyDoc and Abbyy manufactures data capture solutions specifically developed to convert all the paper based documents into data to sent to the accounting or ERP systems. Large corporations have seen its utility which has increased efficiency of their accounting departments and achieved significant productivity gain in processing their accounts payable and accounts receivable data. Small business cannot afford the cost of the software. Most of the small companies use software just to scan their paper based accounting documents and manually enter the accounting data into their accounting or ERP system.

Reason for not using Account Data capture software

Beside the cost of the sophisticated software other utilities are







Thus it becomes unbearable for small company to buy this software. Moreover your accounting or ERP system must have a compatible interface with the software otherwise it may not run. Sometimes the software couldn't identify the scanned hand made documents for which sometimes your have to work manually. Software vendors embraced OCR and ICR technologies into their product to capture the account data accurately from the scanned images, they're still long way to go to remove the manual process. So still a long way to go to remove manual work.

Thus big companies using an account data capture solution can affordable it and they can justify the cost of managing it. But for small companies it is not an affordable solution and their in-house manual process is not cost-effective and efficient.

So what is the way ouy from here?

Outsourcing to different offshore vendors help a lot to get account processing documents converted to your account or ERP systemThey can use their existing infrastructure to send the data to offshore location securely through Internet to be processed by the offshore vendor. For more details on how the process works read Cybelink Secure BPO They don’t have to change their unique way of management of accounts department

Only change is instead of small business personnel offshore vendor is responsible for converting all the account data from the scanned images to the accounting software or ERP system.

After receiving the scanned images, following are the typical tasks performed by the offshore vendor.





Once they receive the finished files from the offshore vendor, they can import it into their accounting or ERP systems for verification and further processing it.

Small businesses can achieve several benefits from using offshoring accounts payable and accounts receivable services; cost of processing their paper documents will decrease by 50% to 60%. The cost saving does not come free, small businesses needs to overcome issues like offshore security and offshore outsourcing cultural issues. But by carefully managing their offshore vendors small businesses can gain the cost reduction and operational efficiency in their accounts payable and account receivable operations.

About the Author:

Mani Malarvannan is cofounder of Cybelink, a company specializes in small business financial and accounting outsourcing like Bookkeeping, Tax, Accounts Payable, Accounts Receivable, etc. For more info visit http://www.cybelink.com






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Featured Local Company

Revolution Software

614.212.1113
137 Commerce Park Dr.
Westervile, OH
www.revolutionsoftware.com

Revolution Software, Inc., founded in 1995 is a business and technology consulting firm, helping businesses operate more efficiently through the use of technology solutions.

Revolution Software has grown an average of 32% per year since 1995, operating out of our offices in Westerville Ohio.

Revolution Software’s goal is to help each customer understand and use technology and processes to increase productivity and provide a competitive advantage. We manage the entire project, working closely with our customers to meet their needs.

We have the resources to design, program, implement, and provide training for any solution we develop. We help businesses solve problems with an innovative use of technology and process improvement.

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